Town Council of Mammoth Lakes

Minutes of Regular Meeting

-
437 Old Mammoth Road, Suite Z, Mammoth Lakes
Members Present:
  • Mayor Lynda Salcido, 
  • Mayor Pro Tem John Wentworth, 
  • Councilmember Sarah Rea, 
  • Councilmember Bill Sauser, 
  • and Councilmember Kirk Stapp

1.
CALL TO ORDER

 

The Mayor called the meeting to order at 3:03 p.m. in the Council Chamber, 437 Old Mammoth Road, Suite Z, Mammoth Lakes.

2.
PLEDGE OF ALLEGIANCE

 

Sandra Moberly led the flag salute.

3.
PUBLIC COMMENTS

 

The Public Comment portion of the agenda provides the public with an opportunity to address the Town Council on matters not otherwise listed on the agenda. Under California law the Town Council is prohibited from generally discussing or taking action on items not included in the agenda; however, the Town Council may briefly respond to comments or questions from members of the public. Therefore, the Town Council will listen to all public comment, but will not generally discuss the matter or take action on it. Requests for service from the Town may also be made at the Town offices during regular business hours. Members of the public desiring to speak on a matter appearing on the agenda should ask the Mayor for the opportunity to be heard when the item comes up for Council consideration.

There were no public comments given at this time.

4.
ADDITIONS TO THE AGENDA

 

Opportunity to add urgency items pursuant to Government Code Section 54954.2(b)2, if necessary.

There were no additions to the agenda.

5.
REPORTS FROM COMMISSIONS AND/OR DEPARTMENTS (AS NEEDED)

 

Police Chief Al Davis, Sergeant Joe Vetter, and School Resource Officer Daniel Hansen gave an update regarding current police department activities. There was discussion among members of Council and staff. 

Public Works Director Haislip Hayes gave an update regarding current public works activities. There was discussion among members of Council and staff.

Trails Manager Joel Rathje gave an update regarding current trails activities. 

Community and Economic Development Director Sandra Moberly gave an update regarding The Parcel and current planning activities. There was discussion among members of Council and staff. 

Parks and Recreation Director Stuart Brown gave an update regarding current parks and recreation activities.  

6.
STAFF PRESENTATIONS

 

6.1
Introduce new Outdoor Recreation Manager Lawson Reif.

 

Town Manager Daniel C. Holler introduced Mr. Reif to the Council and the community. 

PUBLIC COMMENT:

Andy Ott, Viewpoint homeowner, welcomed Mr. Reif to the community. 

7.
PUBLIC PRESENTATIONS

 

7.1
Presentation by Mammoth Lakes Chamber of Commerce on FY21-22 Work Program and Work Plan for FY22-23. (20 Minute Presentation)

This item has attachments. 
1.Presentation by Mammoth Lakes Chamber of Commerce on FY21-22 work program and overview of FY22-23 .pdf
2.MLCC.2021-2022 Annual Report.pdf
3.MLCC.Draft.2022-2023 Plan of Action.pdf

Town Manager Daniel C. Holler introduced Ken Brengle, Executive Director of the Mammoth Lakes Chamber of Commerce. Mr. Brengle gave a presentation outlining the Chamber's accomplishments from last year and goals for next year. Mr. Brengle introduced Assistant Director Brianna Goico and Workforce Housing and Content Coordinator Emily Peters. There was discussion among members of Council and Chamber staff. 

8.
CONSENT AGENDA

 
  • Moved byCouncilmember Bill Sauser
    Seconded byCouncilmember Kirk Stapp

    Approve the Consent Agenda.

    For (4)Councilmember Bill Sauser, Mayor Lynda Salcido, Councilmember Kirk Stapp, and Mayor Pro Tem John Wentworth
    Absent (1)Councilmember Sarah Rea
    Carried (4 to 0)

8.1
Approve the minutes of the regular meeting of June 1, 2022.

This item has attachments. 
1.June 1, 2022.pdf

8.2
Approve the resolution re-authorizing the Town Council to meet virtually during the COVID-19 pandemic declared emergency.

This item has attachments. 
1.Resolution Extending Virtual Meetings - AB 361.pdf

8.3
Adopt the resolution approving the Mammoth Lakes Recreation Measure U Programming Funding Recommendations.

This item has attachments. 
1.Mammoth Lakes Recreation Measure U Programming Funding Recommendations .pdf
2.Staff Report.pdf
3.Resolution for Measure U Allocations.pdf

8.4
Approve and adopt the resolution establishing a reclassification of specified full-time, permanent General Employees’ Association (GEA) and Public Works Employees’ Association (PWEA) positions.

This item has attachments. 
1.GEA - PWEA Reclassification.pdf
2.Resolution 22-XX GEA-PWEA Reclassification.pdf
3.GEA 2022 - By Position - 7.2022 Final.pdf
4.PWEA 2022 - By Position - 7.2022 Final.pdf

8.5
Adopt the resolution authorizing temporary closure of certain Town roads for the annual Fourth of July Parade and Freedom Mile run on July 4, 2022.

This item has attachments. 
1.Temporary closure of certain town roads for July 4, 2022.pdf
2.Resolution re road closures.pdf

8.6
Accept Payment Approval Report No. 22-49 in the amount of $173,168.36.

This item has attachments. 
1.Payment Approval Report No. 22-49.pdf

9.
PUBLIC HEARINGS - Will not begin before 4:00 p.m.

 

Public Hearing Procedure.
The Mayor will open the public hearing and then: Statement and presentation by staff. Statement and presentation by property owner or appellant. Questions from the Town Council. Call for testimony. Rebuttal to previous testimony by property owner or appellant. Close the public hearing, terminating public testimony. The Town Council will deliberate the matter and arrive at a decision.

9.1
Public Hearing to consider three appeals of the May 11, 2022 Planning and Economic Development Commission Decision to Approve the Limelight Hotel Project (Tentative Tract Map (TTM) 22-002, Use Permit (UPA) 22-001, and Design Review (DR) 22-001).

This item has attachments. 
1.Public Hearing - Appeal of the PEDC approval of the Limelight Hotel development project - TTM 22-002, UPA 22-001, DR 22-001.pdf
2.Appeal 1 - Ms. Jo Bacon.pdf
3.Appeal 2 -MCWD.pdf
4.Appeal 3 - Monache Owners' Assoc.pdf
5.Comment Letter 1 - 141 Lakeview No.32.pdf
6.Comment Letter 2 - GBUAPCD.pdf

Town Attorney Andrew Morris gave an update on the status of the project. 

The Mayor Pro Tem opened the public hearing at 4:23 p.m.

Senior Planner Kim Cooke outlined the information in the staff report. There was discussion among members of Council and staff. 

PUBLIC COMMENT:

Patrick Tierney, Aspen Skiing Company Senior Corporate Counsel, reported that they planned to remove the geothermal component from the project description. He said that they would develop a letter agreement with the Mammoth Community Water District (MCWD) for a plan for sampling and mitigation.

Mark Busby, General Manager of the MCWD, said that they had productive meetings with Limelight. He said that after the letter agreement was signed, they planned to withdraw the appeal. 

Jo Bacon said that she had discussions with the MCWD. She said that she would not be able to attend on July 6, and gave her personal comments that were in addition to her appeal.

Councilmember Sarah Rea arrived at 4:28 p.m.

Bruce Favish, Westin Homeowners Association, said that they supported the continuance of the hearing and that they were in discussions with Limelight. He outlined his concerns from the appeal.  

Steve Bernard, President of the Westin Homeowners Association, outlined his concerns with the project. 

Michelle Sullivan asked that the term "Westin height variance" be removed from the project documents.  

At 4:43 p.m. the Mayor Pro Tem continued the public hearing to July 6, 2022.

The Mayor Pro Tem called a recess at 4:43 p.m. and the Council reconvened at 4:53 p.m.

9.2
Approval of Appropriations Limit, Investment Policy, and Annual Budget for Fiscal Year 22-23.

This item has attachments. 
1.Approval of Appropriations Limit Investment Policy Debt Policy Reserve Policy and Annual Budget for Fiscal Year 22-23.pdf
2.FY22-23 - Final Budget.pdf
3.Budget Resolution.pdf
4.Final Budget Line Item Detail.pdf
5.Appropriation Limit Calculation.pdf
6.Appropriation Limit Resolution.pdf
7.Investment Policy FY22-23.pdf
8.Investment Policy Exhibit A.pdf
9.Investment Policy Exhibit B.pdf
10.Investment Policy Resolution.pdf
11.Reserve Policy FY22-23.pdf
12.Reserve Policy Resolution.pdf
13.Debt Management Policy FY22-23.pdf
14.Debt Management Resolution.pdf
15.Grady Dutton Public Comment.pdf

The Mayor Pro Tem opened the public hearing at 4:54 p.m.

Administrative Services/Finance Director Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.

The Mayor Pro Tem closed the public hearing at closed 5:43 p.m.

  • Moved byCouncilmember Bill Sauser
    Seconded byMayor Pro Tem John Wentworth

    Adopt a resolution establishing the Town of Mammoth Lakes appropriations limit for Fiscal Year 22-23.

    For (5)Councilmember Bill Sauser, Mayor Lynda Salcido, Councilmember Kirk Stapp, Mayor Pro Tem John Wentworth, and Councilmember Sarah Rea
    Carried (5 to 0)
  • Moved byCouncilmember Bill Sauser
    Seconded byMayor Pro Tem John Wentworth

    Adopt a resolution reaffirming the Town of Mammoth Lakes Investment Policy for Fiscal Year 22-23.

    For (5)Councilmember Bill Sauser, Mayor Lynda Salcido, Councilmember Kirk Stapp, Mayor Pro Tem John Wentworth, and Councilmember Sarah Rea
    Carried (5 to 0)
  • Moved byCouncilmember Bill Sauser
    Seconded byMayor Pro Tem John Wentworth

    Adopt a resolution reaffirming the Town of Mammoth Lakes Reserve Policy for Fiscal Year 22-23.

    For (5)Councilmember Bill Sauser, Mayor Lynda Salcido, Councilmember Kirk Stapp, Mayor Pro Tem John Wentworth, and Councilmember Sarah Rea
    Carried (5 to 0)
  • Moved byCouncilmember Bill Sauser
    Seconded byMayor Pro Tem John Wentworth

    Adopt a resolution reaffirming the Town of Mammoth Lakes Debt Policy for Fiscal Year 22-23.

    For (5)Councilmember Bill Sauser, Mayor Lynda Salcido, Councilmember Kirk Stapp, Mayor Pro Tem John Wentworth, and Councilmember Sarah Rea
    Carried (5 to 0)
  • Moved byCouncilmember Bill Sauser
    Seconded byMayor Pro Tem John Wentworth

    Adopt a resolution approving the Annual Budget for the Town of Mammoth Lakes for Fiscal Year 22-32, as presented.

    For (5)Councilmember Bill Sauser, Mayor Lynda Salcido, Councilmember Kirk Stapp, Mayor Pro Tem John Wentworth, and Councilmember Sarah Rea
    Carried (5 to 0)

9.3
Town of Mammoth Lakes FY22-23 Master Fee Schedule Update.

This item has attachments. 
1.Public hearing and adopt the Resolution for Fiscal Year 22-23 Master Fee Schedule update for Town of Mammoth Lakes.pdf
2.Master Fee Schedule Resolution.pdf
3.Attachment A Master Fee Schedule by Department.pdf
4.Building Division Fee Schedule.pdf

The Mayor Pro Tem opened the public hearing at 5:49 p.m.

Administrative Services/Finance Director Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.

PUBLIC COMMENT:

John Morris, Mammoth Lakes Lodging Association, asked a question regarding the lodging certificate cost. Mr. Patterson responded.

The Mayor Pro Tem closed the public hearing at 6:00 p.m.

  • Moved byCouncilmember Bill Sauser
    Seconded byMayor Lynda Salcido

    Adopt the attached resolution establishing and updating a master schedule of fees and charges for Town services for FY22-23.

    For (5)Councilmember Bill Sauser, Mayor Lynda Salcido, Councilmember Kirk Stapp, Mayor Pro Tem John Wentworth, and Councilmember Sarah Rea
    Carried (5 to 0)

10.
POLICY MATTERS

 

10.1
Mammoth Lakes Tourism – Contract Updates, Deliverables, and Compensation for FY22-23. (Continued from the meeting of June 1, 2022.

This item has attachments. 
1.Mammoth Lakes Tourism - Contract Updates - Deliverables and Compensation for FY22-23.pdf
2.Contract.pdf

Administrative Services/Finance Director Rob Patterson outlined the information in the staff report. There was discussion among members of Council and staff.

PUBLIC COMMENT:

John Morris, Treasurer of Mammoth Lakes Tourism Board, thanked the Council and said that their Board was very involved in the process.

  • Moved byCouncilmember Bill Sauser
    Seconded byCouncilmember Kirk Stapp

    Authorize the annual updates to the Mammoth Lakes Tourism (MLT) contract for marketing services specifically contract deliverables (Exhibit B) and annual compensation (Exhibit C) for FY22-23.  

    For (5)Councilmember Bill Sauser, Mayor Lynda Salcido, Councilmember Kirk Stapp, Mayor Pro Tem John Wentworth, and Councilmember Sarah Rea
    Carried (5 to 0)

10.2
Mammoth Lakes Tourism FY22-23 Operating Budget. (Continued from the meeting of June 1, 2022.)

This item has attachments. 
1.Mammoth Lakes Tourism FY22-23 Budget Review.pdf
2.Strategic Plan.pdf
3.Measure A Budget FY22-23.pdf
4.TBID Budget FY22-23.pdf
5.Year over Year Budget Comparison.pdf
6.Budget Progression - 10 Years.pdf
7.MLT 2022-23 Deliverables.pdf

This item was taken out of order.

Town Manager Daniel C. Holler and Administrative Services/Finance Director Rob Patterson introduced John Urdi, Executive Director of Mammoth Lakes Tourism (MLT). Mr. Urdi and MLT staff gave a presentation regarding MLT's Strategic Plan and budget for fiscal year 2022-23.

PUBLIC COMMENT:

Ron Cohen, Mammoth Mountain Ski Area, outlined his "must-do" list for MLT. He asked Council to consider funding destination management. 

11.
COUNCILMEMBER REPORTS

This item has attachments. 
1.Councilmember Reports.pdf

Informational reports from Councilmember representatives on committees, commissions, and organizations; general reports on Councilmember activities

Councilmember Stapp reported on the Mammoth Lakes Housing wait list.

Councilmember Sauser attended the Local Transportation Commission meeting, attended the Mammoth Trails Committee meeting, met with the Town Manager and the new Office of Outdoor Recreation Manager Lawson Reif, and attended the Eastern Sierra Transit Authority Board meeting. 

Councilmember Rea attended the Chamber Workforce Housing Steering Committee meeting. 

Mayor Pro Tem Wentworth attended the Eastern Sierra Council of Governments meeting and the Local Transportation Commission meeting. 

12.
CLOSED SESSION

 

At 7:55 p.m. the Town Manager announced that the Council would be entering into closed session for purposes as stated in the agenda.

13.
ANNOUNCEMENT OF ACTION TAKEN AFTER CLOSED SESSION

 

The Council reconvened from closed session at 8:40 p.m. and announced that there was no reportable action taken. 

14.
ADJOURNMENT

 

The Town Council will adjourn to a regular meeting to be held on Wednesday, July 6, 2022 at 4:00 p.m.

The Council adjourned the meeting at 8:40 p.m.

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